麻豆传媒

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Using Navigate for Faculty and Staff

Set up your profile and calendar, manage student appointments, and use Navigate360 to support students.

Navigate360 Faculty FAQ

Set Up Your Profile

Personalize your Navigate360 settings before getting started.

  1. Select your initials in the upper-right corner.
  2. Open User Settings.
  3. Set Professor as your default view.
  4. Add your email signature.

Sync Your Calendar

Scheduling note: Navigate won鈥檛 let a student schedule with you if you don鈥檛 have availability set up, or if you鈥檙e not available in Outlook. It also knows when you teach, so that you won鈥檛 have conflicts, even if your classes are not marked in Outlook!

  1. Go to the Calendar Icon on the left menu
  2. Under the 麻豆传媒 Logo select 鈥� Settings and Sync鈥�
  3. Click 鈥楽etup Sync鈥�
  4. Select 鈥楳icrosoft 365鈥� to link to your Outlook calendar.

Navigate calendar with Settings and Sync highlighted. click / tap to enlarge

Office Hours and Availability

Use the Staff view: To set up availability for Office Hours and student appointments, use the 'Staff' role in Navigate. You can change roles (Professor/ Staff) by clicking the arrow next to Professor Home or Staff Home on the Navigate landing page.

Navigate home view with the Professor Home and Staff Home role menu expanded. click / tap to enlarge

  1. Once in the Staff Home view, select 'My Availability' > Actions > Add Time

    Navigate availability page with the Actions menu open and Add Time highlighted.click / tap to enlarge

  2. When 'Add Time' is selected, a pop out will appear with a variety of options for availability.
  3. Availability can be set for a range of dates or for an academic period (Fall 2027, Spring 2028, etc.).
  4. Select the desired times and dates
  5. Select the check box for 鈥楢dd to your personal availability link鈥� so that you can share a link with students for scheduling.

Availability Settings

Meeting Type
In Person, Virtual, or Phone
Care Unit
鈥楳eeting with my Professor鈥�
Services
鈥極ffice Hours鈥�
Location
鈥楶rofessor鈥檚 Office鈥�

If Meeting Type is Virtual include the meeting link in the URL/Phone Number field

Special Instructions: Share any comments or details you need students to see ahead of the appointment in this open text box.

Be as specific as possible here so that students can come prepared. This will be included in the reminder email sent to the student 24 hours ahead of the appointment and in the 1-hour reminder text message.

Add Availability form showing the personal availability link, office hours settings, meeting type, and virtual meeting URL. click / tap to enlarge

Record Class Attendance

Faculty members can use Navigate to track attendance for each class meeting. Tracking within Navigate also allows other support team members for a student to see attendance patterns or address concerns if they arise.

  1. On the right-hand side of the page under Quick Links, select Record My Class Attendance.
  2. Select the Course section
  3. From the calendar display, select the date you are recording attendance for.
  4. The course roster will display, and you can mark students as Present, Absent, Excused.

Automatic email: When marked absent, students get an automated email indicating that you marked them absent.

Attendance tracking can be edited if you need to make adjustments at a later time.

Navigate course attendance page with course and date selection, attendance options, and Save Attendance highlighted. click / tap to enlarge

Campaigns

Campaigns allow you to invite a group of students to schedule with you for a specific service. Most often this is used by Faculty and Professional Advisors during the Advising and Registration season each Fall and Spring.

An advising campaign connects the appointment process for your advisees. Use a campaign to:

  • Set a window of available appointment times.
  • Choose the service, such as advising, and the student population, such as your advisees.
  • Connect appointments to your unit and location, such as your department and office.
  • Set the appointment length and reminder messages.
  • Record whether appointments occurred, were no-shows, were canceled, or were rescheduled.

Once active, reporting features in Navigate allow you to see how your campaign is performing and quickly view how many students still need to schedule. You can also track the data later into the advising season to view how many students have not just attended your advising appointments but have enrolled for the next academic period.

Notes

Student visibility: Notes can be seen by students and other necessary parties when selected 鈥渟how to student鈥�. Notes can be a way to share comments back to a student, report on things discussed, etc.

Appointment Summaries

Workday record: Appointment summaries are used by 麻豆传媒 to document the discussions during advising and other student service appointments. These are internal notes for staff and faculty that should reflect a thorough summary of the meeting with the students. Appointment summaries do get sent to Workday to become part of the students' Note History in that system.

Progress Reporting

What is progress reporting?

During week 3, week 8 and week 11, the Provost鈥檚 Office asks faculty to report on their students. The goal is to identify the one primary area of concern (by submitting student notifications) and connect students to appropriate resources.

When should I submit a progress report?

We do this officially during weeks 3, 8, and 11. If you have addressed the issue with the student, and you haven鈥檛 seen an expected behavior change, that鈥檚 the best time to submit a notification through progress reporting. If you have not yet addressed it with the student, attempt to do that first, and then submit an ad hoc student notification if the behavior continues. If you have addressed the issue and the behavior changed, you do not need to submit a notification.

Decision flowchart for issuing a student notification: consider whether you are addressing the concern, whether more support is needed, and whether you are the right person to help. click / tap to enlarge

What types of student concerns should be reported?

Each progress reporting period focuses on different things:

Week 3
Early Intervention
Week 8
Mid-semester Intervention
Week 11
Sent only to students with Ds/Fs at mid-term; asks faculty whether the student can pass the course with effort or whether the student should withdraw from the course.

Attendance, missing work, at -risk grades, and any other concern that would be important to know and staff to use in follow up and outreach.

What information should I include?

Include comments: Please include comments. Any detail that would help the support team address the concern with the student is helpful.

What happens after I submit a progress report?

Each notification submitted through progress reporting sends an automated email to the student, identifying your primary concern and giving suggestions on how to resolve the concern.

Students who receive multiple notifications are reviewed and often assigned a case for intervention and follow-up. At week 3, notifications are reviewed by college advising centers and the ROAR. For week 8, notifications are reviewed by Student Success and Retention. At week 11, students get an email, but professional advisors are assigned cases for those students who are being advised to withdraw from a course.

Who follows up with the student?

Student Success & Retention team members, academic advisors, and other support staff

Notifications and Referrals

Outside reporting periods: If you have concerns about a student who was not listed in your progress reports, or concerns arise outside a progress reporting period, submit an ad hoc notification.

From the student profile, select 鈥業ssue a Student Notification鈥� to add a notification with academic or attendance concerns or to connect the student with a referral to campus departments like Tutoring, Writing Center, Financial Aid and more.

Faculty and Staff can view notifications and referrals within the platform.